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Maintenance Supervisor job fuctions


The Maintenance Supervisor is responsible for the supervision of maintenance staff and for the day to day maintenance operations of the property and staff people including self. This position ensures the overall physical aspects of the property meet the companies established standards and any applicable local and state laws.



Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


Essential Functions Statement(s)



  • In cooperation with the Property manager, performs duties normally associated with a managerial position, such as hiring, training, evaluating, and disciplinary counseling of all maintenance staff.

  • Answers questions from and provides direction to maintenance staff

  • In cooperation with the Property Manager, schedules work of maintenance staff

  • Assist the Property Manager in preparing annual budgets and monitors expenditures in accordance with the established guidelines

  • Assist bidding process of service contracts and monitoring of contracts and vendors. Assist in the selection of various vendors in regards to value and budget.

  • Assists in monitoring capital improvement projects.

  • Offers recommendations to management regarding improvements to the overall operation of the communities, and identifying capital needs for the property’s ten year plan.

  • Recommends the repair or replacement of interior and/or exterior areas

  • Orders and/or controls maintenance inventory.

  • Completes regular community inspections.

  • Responsible to upkeep all required log books

  • Completes all required safety classes


Preventative Maintenance/Safety

  • Ensures the Preventative Maintenance Program is followed in order to maintain the community standards.

  • Understands and complies with OSHA, and all other safety requirements. Assists in identifying life safety issues and ensures these issues are corrected in a timely manner. Ensures safe work practices are being followed by all maintenance staff in relation to proper equipment handling and safety practices.

  • Understands and complies with Fair Housing laws and standards.

  • Ensures pool operations are monitored on a daily basis and maintains the appropriate health department standards.



  • Prepares regular maintenance status reports. Schedules maintenance preparation of market-ready apartments and completes final inspections.

  • Ensures all services requests are handled in a prompt, courteous and efficient manner.

  • Manages the maintenance and up-keep of all mechanical equipment on the properties.

  • Performs various maintenance functions, such as, re-keying locks, repairing air conditioners, plumbing and appliance repairs, minor roof repairs, etc.

  • Inspects apartment homes before and after move in and move out

  • Inspects buildings and grounds to ensure safety and cleanliness and alerts maintenance team of items that need to be addressed.

  • Communicates with supervisor regarding the overall maintenance function of the property

  • Participates in company required training

  • Complies with all applicable health and safety rules and regulations, as well as local, state and federal laws.

  • Performs property inspections on a regular basis in order to maintain cleanliness and identify problems

  • Manages vendor relationships to ensure quality and performance


Other Duties

  • Performs on-call emergency service as requested 24/7, 365 days per year.

  • Maintains open communication between the Property Manager and other community staff members.

  • Assists with and attends community sponsored resident activities and functions.

  • Represents the Company in a professional manner at all times. Consistently maintains a professional courteous attitude when dealing with residents, co-workers and general public.

  • Performs other duties as requested by management Assists at other sites when requested by their direct or indirect supervisor


Competency Statement(s)

  • Accountability - Ability to accept responsibility and account for his/her actions.

  • Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.

  • Communication, Oral - Ability to communicate effectively with others using the spoken word.

  • Communication, Written - Ability to communicate in writing clearly and concisely.

  • Conflict Resolution - Ability to deal with others in an antagonistic situation.

  • Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

  • Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people.

  • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.

  • Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

  • Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions.

  • Management Skills - Ability to organize and direct oneself and effectively supervise others.

  • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.

  • Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel.

  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

  • Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.


Education : High School Graduate or General Education Degree (GED)

Experience : 3 to 5 years of technical/maintenance work experience in the areas of plumbing, electrical, carpentry, HVAC, etc. as required for needs of the communities. 1 to 2 years of supervisory experience

Computer Skills: Ability to use the following computer programs: Excel, Word, Outlook Ability to send, receive emails daily

Certificates & Licenses, EPA Certified, Valid driver’s license and proof automobile insurance; frequent need to utilize personal transportation, CPO Certified


Other Requirements

Ability to use hand tools such as, power tools, circular saws, drills, grinders, HVAC equipment (recovery machine, gauges, vacuum pump) Leaf blowers, pressure washers. Ability to use non powered tools such as shovels, rakes and other small tools. Must be able to swim

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